11 July 2013

Is Your Aviation Document Booklet Expiring?

by Patrick Gilligan, COPA

Did you know your Aviation Document Booklet (ADB) must be renewed every five years from date of issuance?

This fall, pilots, flight engineers and air traffic controllers will begin renewing their Aviation Document Booklets (ADB). Transport Canada first introduced the ADB in 2008 with a five year expiry date, so the majority of ADB holders will need to renew their booklets this year.

How do applicants renew their ADB?

To renew an expiring ADB, applicants are required to submit a completed Application for an Aviation Document Booklet form (TP 26-0726) and a passport style photograph to the TCCA regional office that holds their pilot licensing file. Transport Canada requires four to six weeks to process a completed application. Applicants should submit their applications at least 90 days before the expiry date. There is no fee for renewing your ADB.


Transport Canada provides an ADB to flight crew members and air traffic controllers in order that they may exercise privileges of aviation-related permits, licences and ratings, and possess evidence of medical validity. Note that a Student Pilot Permit (SPP) is a standalone document. Students should not apply for an ADB if they only hold a Student Pilot Permit (SPP).

The ADB replaced paper licensing documents. The ADB enhances the security of licensing documents and provides pilots with a more durable product.

The ADB must be renewed every five years to ensure the photograph is current. Some ADB holders may require earlier renewal for other reasons (for example, if a pilot holds a Level 4 Language Proficiency).

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